Registration and abstract submission

After reading the description below, choose one of the registration forms at the bottom of this page to submit your registration. Thank you.

Deadlines

Deadline for Registration and abstract submission has been extended to 12:00 JST on 17th September 2013 (JST=UTC+9hours, i.e., it is 03:00 UT on 17th September.)
*Application for registration, abstract submission and travel support has been closed.
Registration for participants without presentation can be applied using the web form below until just before the symposium period.

*Web application for participants without presentation has been closed. For those who would like to join the symposium, directly visit the reception desk during the symposium period. Thank you.

Outline of the sessions (tentative)

day time Sessions
12th Nov. AM IA     OB
PM IC  
Eve IA & IC Joint Party   OB Party
13th Nov. AM IM IC IP OB
PM S
Eve Symposium Banquet
14th Nov. AM S
PM IM/OS OM OG OA
Eve OS & IM Joint Party (OM Party) OG & OA Joint Party
15th Nov. AM OS OM OG OA
PM
Special session:
Interdisciplinary sessions:
Ordinary sessions:

Sub-sessions below are subject to change.

  • OS : Space and Upper Atmospheric Sciences
    • Aurora
    • Ionosphere and Magnetosphere
    • New observational technique and future plan
  • OM : Polar Meteorology and Glaciology
    • Atmospheric science
    • Oceanography
    • Glaciology
  • OG : Polar Geosciences
    • Solid earth dynamics explored from polar regions
  • OB : Polar Biology
    • Polar Marine Ecosystems-from biogeochemistry to apex predators
    • Polar Terrestrial Ecosystem-Diversity and Biological Response
  • OA : Antarctic Meteorites
    • Meteorites
Symposium Banquet and parties

Symposium Banquet:
On the evening of 13 November NIPR will host an informal buffet-style banquet at a hotel near to Tachikawa station. All symposium participants are welcome to attend.
Entrance fee for the banquet: TBD

Session parties:
On the evenings of 12th and 14th, some session conveners will host small, informal buffet-style parties with drinks and some food after the afternoon session.
Entrance fee for the parties: TBD

Guideline for creating abstracts

*The abstract format for Antarctic Meteorites session (OA) is different from one for other sessions. Sample abstract below should be used.

  • Abstract should be a PDF file no longer than two pages on A4 sheet including figures, tables and references. Please submit your abstract using the form below.
  • Please download the following sample abstract file (MS-word, Open Office and PDF files) for making your abstract. Be sure to submit your abstract PDF file _AFTER_ converting the file to (or saving it as) a PDF file (if necessary) and renaming the PDF file name by following the next explanation below.
  • An abstract file should have a name,
    • SC_FamilynameFirstname_N.pdf (if this is a new submission)
      SC_FamilynameFirstname_N_vM.pdf (if this is to submit a corrected version)
    • where SC is a session code which you select as your first choice (among S, IA, IC, IM, IP, OS, OM, OG, OB, and OA described above). If you submit only one presentation, then N is 1. If you submit multiple abstracts (to any sessions), then N shows that this is your Nth submission. If you intend to submit a corrected version, add "_vM" where M is a version number of your abstract, say, _v2, _v3 etc.
  • Margin
    Upper margin: 20 mm
    Lower margin : 20 mm
    Right margin: 15 mm
    Left margin : 15 mm
  • Space between the lines: fixed 14-point (approx. 4.9 mm)
  • Font : Times New Roman
  • Font size
    Title: 12-point Bold
    Authors: 10-point
    Organizations: 10-point Italic
    Main sentences: 10-point
  • Insert a blank line between title and authors, also between organization and main sentences.

Note: The abstracts will be open to the public via this symposium web site.

Abstract Sample Files

  Name Size Comment
Abstract samples (General except for Antarctic Meteorites session) SC_FamilynameFirstname_N.doc 46K MS-Word
SC_FamilynameFirstname_N.pdf 141K PDF
Abstract samples (Antarctic Meteorites) OA_FamilynameFirstname_N.doc 30K MS-Word
OA_FamilynameFirstname_N.pdf 113K PDF

** IMPORTANT ** If you use a file other than the PDF file, you need to convert it to (or save it as) a PDF file and also need to rename the file name to one described above _before_ submitting it. Thank you. **

Information

If you do not have software to convert your documents to PDF files, There are several ways to do so even by using some free software such as OpenOffice, PrimoPDF, PDFcreater etc.

http://wiki.openoffice.org/wiki/Documentation/OOo3_User_Guides/Getting_Started/Exporting_to_PDF
http://www.primopdf.com/
http://www.pdfforge.org/pdfcreator

Registration and abstract submission form

Please fill in one of the following forms.
Participants who would like to present paper(s) should prepare and submit your abstract PDF file at the same time when registration is made using the "Registration and abstract submission form" below. (One submission for each presentation required.)
For participants without presentation, use "Registration form" below.

Registration and abstract submission form (for participants who submit a paper for presentation)
* Application for registration, abstract submission and travel support has been closed.

Registration form (for participants without presentation)

* This form has also been closed.

Registration and submission page (for participants who have already submitted a paper for presentation and who would like to modify the submitted information or abstract file.)
* This form has also been closed.