Information for participants

Pre-registration

All participants require pre-registration. If you plan to participate in the symposium but not registered yourself yet, please do it at the registration page.

Symposium program and Abstracts

The PDF version of the symposium program is downloadable from this web page. Please download it, and bring it with your PC, tablet PC etc. This year, we prepare only limited number of the printed version of the program at the registration desk.
Web image files which contains program and abstracts are downloadable from the symposium home page. It will be released on November 6th.

Reception Desks

When you come to the venue, please visit the reception desk first. At the reception desk, you will have your name card with a holder. You can apply your participation for session party. In addition, if you are among those who will get travel support by NIPR, you need to bring your receipt and boarding pass for your air travel coming to Tokyo.

We have several desks, the main desk and branch desks. The reception desk for you to visit depends on each person, as explained below. If you have any questions, please ask to the reception desks.

(i) Participants without any presentations, and presenters in the sessions S or IA
> Please visit the Main Reception Desk. It will be open at 09:00 - 16:30 every day. On Wednesday, it will open at 08:45. The Main Reception Desk is located at the 1F Entrance Hall of NIPR on Monday morning. After that, it will be located in front of the Auditorium at 2F.

Applications for each session party is available at each branch reception desk as explained as (ii)-(vi) below.

(ii) Presenters of the session OA
>Please visit the Reception Desk for Antarctic Meteorite Group in front of the OA session venue at the 2nd Floor in NINJAL . It will open at 09:30 - 16:30 on Monday, and at 09:30 - 14:30 on Tuesday.

(iii) Presenters of the sessions OB, IB1 or IB2
> Please visit the Reception Desk for Biology Group in front of the session venue. It will open at 09:00 - 16:30 from Monday to Thursday.

(iv) Presenters of the sessions OG or IG
> Please visit the Reception Desk for Geoscience Group in front of the session venue. It will open at 09:00 - 16:30 on Monday and Tuesday.

(v) Presenters of the sessions OM or IG
> Please visit the Reception Desk for Polar Meteorology and Glaciology Group in front of the session venue. It will open at 09:30 ? 16:30 on Monday and at 09:00 ? 16:30 on Tuesday.

(vi) Presenters of the sessions OS or IM
> Please visit the Reception Desk for Upper Atmosphere Group in front of the session venue. It will open at 09:30 - 16:30 on Monday and at 09:00 - 16:30 on Tuesday.

Wireless LAN

NIPR wifi service is available in NIPR area including C201～C501, Auditorium (B201) and lounges (connecting corridors on 2nd-6th floor), and NINJAL wifi service is available around the symposium area in NINJAL. WiFi is not available in ISM area. Please ask how to use at each reception or to symposium staff.

Food and drinks

Tea and coffee are available near reception.
Please refrain from having foods or drinks at NIPR 2F Auditorium and at NINJAL 2F Auditorium.

Lunch

Lunch boxes are sold on the 1st floor at NIPR and lunch are also available at some restaurants near NIPR. Please refer to the lunch map in this web page. In case you buy lunch box, the following areas are available for you to have lunch.

  • Rooms, C201, C301, C401, C501 in the NIPR main building (See Floor Map)
  • Entrance hall on the 1st floor in the NIPR main building
  • Lounges (connecting corridors) on the 3rd, 4th, 5th and 6th floors in the NIPR main building
  • "Southern Cross" (a lounge adjacent to Polar Science Museum on the south of NIPR main building)
  • ISM seminar room 1&2 (D305&304), and NINJAL lobby on 1st and 2nd floor (but no food inside Auditorium)
  • No food and drinks (except water) inside NIPR 2F Auditorium and NINJAL 2F Auditorium - thank you.

Symposium Banquet

NIPR will host an informal buffet-style symposium banquet on the evening of Nov. 17th as follows.
All the symposium participants are welcome to attend (regardless of pre-registration).
Date and Time : Tue., Nov. 17th 18:30～20:30
Place : Tachikawa Grand Hotel　(3-minutes walk from JR Tachikawa Station North Exit)
Entrance fee : 3,000 yen (1500 yen for students)
Registration and payment : at the party reception after arriving at the Grand Hotel

* Shuttle buses will be served between NIPR and the banquet place before the banquet. Buses will leave the south exit of NIPR main building (polar science museum side) between 17:30 and 18:10 on Nov. 17th. Departure times are at 17:30, 17:40, ~18:00 and ~18:10.

Session parties

Some session parties (smaller, informal buffet-style parties with drinks and some food after the afternoon session) at NIPR are also planned by session conveners on the evenings of 16th and 18th. Please refer to the symposium time table and register at each session reception desk. Everyone is welcome to join them, too. Please feel free to ask anyone at the reception if you have any questions or requests. Welcome and enjoy.