国立極地研究所 2018年12月4日 - 12月7日 第9回極域科学シンポジウム / The Ninth Symposium on Polar Science 国立極地研究所 2018年12月4日 - 12月7日 第9回極域科学シンポジウム / The Ninth Symposium on Polar Science

Registration and abstract submission

Contributors (First Author or Presenter, in principle) have to make Registration through "Registration Form" website before submitting abstracts. The registration of co-author(s) is unnecessary. The "Registration Form" website is available from the bottom of this page.
After completion of the registration, please login to the "Abstract Submission" form and submit your abstract. The abstract should be prepared in accordance with the Guideline for Creating Abstracts shown below.
If you intend to submit multiple abstracts, you are required to submit for each (however, you need not register for each).
Contributors to the Hayabusa 2018 have to make registration and submit abstracts through the Hayabusa 2018 website.

Deadlines

Deadline for Registration and abstract submission is 12:00 JST on 31st August 2018. (JST=UTC+9hours, i.e., it is 03:00 UT on 31st August.)
Extended abstract submission deadline: 7 September 2018 12:00 JST.

*Application for abstract submission and travel support has been closed.
*Deadline for pre-registration for participation is November 30th.

Symposium banquet and parties

Symposium banquet :

We are pleased to announce that an informal buffet-style banquet will be held at the Tachikawa Grand Hotel on the evening of 4th December. All symposium participants are welcome to attend.
Entrance fee for the banquet is 3,000 yen (1,500 yen for students).

Session parties:

On the evening of 5th December, some session conveners will host small and informal buffet-style parties with drinks and food after the afternoon session.
Entrance fee for the parties is to be decided.
Joint session party of Antarctic meteorites with Hayabusa will be held in Cafeteria at the JAXA Sagamihara Campus on the evening on Dec. 5th.

Guideline for creating abstracts

  • The abstract should be a PDF file of no longer than two pages on an A4 sheet, including figures, tables, and references. File size including tables and figures must be smaller than 10MB in PDF.
  • Authors must use the abstract template (Microsoft Word and PDF files) and follow the format carefully. Be sure to submit your abstract file after converting it to (or saving it in) PDF format. Name of the PDF file is arbitrary.
  • Margin
    Upper margin : 20 mm
    Lower margin : 20 mm
    Right margin : 15 mm
    Left margin : 15 mm
  • Space between lines is fixed 14-point (approximately 4.9 mm)
  • Language : English
  • Font : Times New Roman
  • Font size
    Title : 12-point Bold
    Author list : 10-point
    Organization list : 10-point italic
    Main text : 10-point
    Figure and table font size : 9-point.
  • Insert a blank line between title and authors, and between organization and main text.

Note: The copyright of the abstract belongs to the authors. Please note that Local Organizing Committee (LOC) of the Ninth Symposium on Polar Science has a right to publish the Abstract on the National Institute of Polar Research Information Repository (NIPR repository) website. Please read the operating guideline of the repository (https://nipr.repo.nii.ac.jp/?action=common_download_main&upload_id=7570) and continue to register only if you agree to the guideline. NIPR can distribute the abstract as a booklet or a recording medium. The abstract is appropriately discarded in response to authors' request.

Abstract Templates

Name Size Comment
Sample2018.doc 50K MS-Word
Sample2018.pdf 30K PDF

** IMPORTANT ** If you use a file other than PDF, you must convert it to (or save it in) PDF format.

Other Information

You can use the Microsoft Office programs to save or convert your files to PDF. See the following website:

https://support.office.com/en-gb/article/save-or-convert-to-pdf-or-xps-d85416c5-7d77-4fd6-a216-6f4bf7c7c110

If you do not have software to convert your documents to PDF files, there are several ways to do so, even via free software such as OpenOffice, PrimoPDF, and PDFCreator. See the following websites:

http://wiki.openoffice.org/wiki/Documentation/OOo3_User_Guides/Getting_Started/Exporting_to_PDF
http://www.primopdf.com/
http://www.pdfforge.org/pdfcreator

Registration and abstract submission form

Please register using the following form.

*Application for abstract submission and travel support has been closed.

Acceptance of abstract

After the deadline of the abstract submission, the LOC finally decides to accept an abstract. An abstract, however, may not be adopted as judged inappropriate for presentation, e.g., in the following cases:

- the contents are found to be greatly different from the purports of the syposium and the session.
- the contents of the abstract are found to be scientifically inappropriate or poorly formatted as an paper for presentation.

Notification of acceptance (or not) for the abstracts will be sent via e-mail in September. For those who will not give any presentation in the symposium, travel expense (see the page of Registration form for details) will not be supported.