[CLOSED] Recruitment of Participants in ArCS II Overseas Fellowship Program for 2020

One of the aims of the ArCS II Project is to train early careers who actively participate in international discussions on various problems concerning the Arctic and promote international partnerships through them. This program supports graduate students and early carrier researchers based in universities/research institutes of Japan and early carrier practitioners who belongs to industrial/governmental sectors to participate in international conferences, give presentations and collect information, visit and stay at industrial/academic/governmental institutes and carry out research activities, conduct field work, etc. Through this dispatch, we expect further developments of early careers’ future research/business and international research network.

Due to the global spread of COVID-19 this fiscal year, immigration has been strictly restricted and controlled around the world. In several countries, however, immigration conditions were eased on July 1st for travelers from Japan for business purposes. Thus, we now start this short-term dispatch program. Moreover, we will support those who attend international conferences and courses held online or in Japan, considering the fact that many international conferences are held online this year. Although it depends on the COVID-19 situation, we are planning mid and long-term dispatch programs (1-6 months) in addition to this shot-term one starting from next fiscal year.

Examples of international conferences to be held this fiscal year (including online ones)
as of October, 2020. Please check the latest information by yourself.

- AGU Fall Meeting 2020 (U.S.A.) December 1 to 17, 2020, online
- 2021 Arctic Frontiers (Norway) February 1 to 4, 2021, online
- The 36th International Symposium on the Okhotsk Sea & Polar Oceans (Mombetsu, Hokkaido) February 21 to 24
- Arctic Science Summit Week 2021 (Portugal) March 20 to 26, 2021
- International Symposium on Plastics in the Arctic and Sub-Arctic Region (Iceland) March 2 to 4, 2021

At the 11th Symposium on Polar Science, on December 1st, there will be a session where participants of ArCS dispatch program and this program, and those who are interested in applying for this program will exchange information. We expect many people to join this event.

Period of Application

Second recruiting round

Application period:from Monday, October 5th to Wednesday, November 4th (3 pm), 2020
Starting period of the visits:from early-December 2020 to mid-March 2021.

*The dispatch will be cancelled in case it becomes impossible to travel due to COVID-19 even after the applicants are selected for the program.
Please check by yourself the website of the Ministry of Foreign Affairs of Japan for the latest COVID-19 related information on your destination's immigration restriction and activity limitation after entering the country from Japan.
Also, please check this program’s application guidelines for COVID-19 related information on visiting countries, costs covered, and measures in case of cancellation.

Target Fields, Projects and Period of Visits

(1) Target fields

All fields related to the Arctic

(2) Examples of eligible projects
(3) Period of visits

In principle, within one month from the departure date from Japan. You are required to depart by mid-March. As long as your visit is within one month, your return date should not necessarily be before the end of March, 2021.

Number of Candidates

Several candidates for the second round of dispatch

Assessment and Decision

The working group formed for ArCS II Priority Subject 1: “Capacity Building and Research Promotion” will assess the applications and decide on the successful candidates. The results will be sent by e-mail to the e-mail address in the application form approximately one month after the end of the application period.

Contact Information

c/o the person in charge of the ArCS II Program for Overseas Visits by Early Careers
Arctic Research Center, Hokkaido University
2F North Campus Integrated Research Center (the Frontier Research Center for Advanced Material and Life Science)
Nishi 11-chome, Kita 21-jo, Kita-ku, Sapporo, Hokkaido
〒001-0021
E-Mail : arcs2_HU_EC@arc.hokudai.ac.jp  

Summary of Short-Term program and Middle- and Long-Term program

  Short-Term Program for FY2020 Middle- and Long-Term Programs
(to be planned for FY2021 and beyond)
Period of visits Within 1 month 1 - 6 months
Target projects ①To collect information and build a network of people to acquire knowledge and technology after attending international conferences and training courses* concerning the Arctic held overseas.
*Participation to online international conferences and courses will also be supported.
②To visit industrial/academic/governmental institutes for research activities, discussions and exchanging ideas.
③To conduct field work and/or analyze data.
①To collect information and build a network of people to acquire knowledge and technology after attending international conferences and training courses* concerning the Arctic held overseas.
*You are required to give your own presentation when you participate in international conferences.
②To visit universities and/or research institutes for research activities, discussions and exchanging ideas.
③To conduct field work and/or analyze data.
*A project that consists of just participating in conferences/courses will not be supported.
Eligible candidates Status (any one of the following)
①Graduate students
②Researchers who have obtained Master's/Doctoral degree within 10 years as of April 1, 2020
③Practitioners based in Japanese companies or governmental agencies (including self-employed individuals such as freelance journalists) under 40 years old at the time of application
Status (any one of the following)
①Graduate students
②Researchers who have obtained Master's/Doctoral degree within 10 years as of April 1, 2021
Application forms ・Application form
・An itinerary and budget plan
・A degree certificate or a certificate of student status from graduate school
・A certificate of employment (open format) *Only for applicable persons
・A copy of the document showing the status of residence (resident card, alien registration card, etc.)
*Only for those who have foreign nationality
・Documents describing your project, such as a written consent of the host researcher, an observational plan, an abstract of your presentation, and outlines of conferences/courses
・Application form
・An itinerary and budget plan
・A degree certificate or a certificate of student status at graduate school
・A certificate of employment (open format) *Only for applicable persons
・A copy of the document showing the status of residence (resident card, alien registration card, etc.)
*Only for those who have foreign nationality
・Materials showing an overview of conferences/courses and an abstract of your presentation
・A written consent of the host researcher
・A summary of the academic profile and achievements of the host researcher (open format)
・A roadmap of your research plan
Evaluation criteria ・Suitability with the purpose of the ArCS II program
・Specific aim and research plan
・Preparation for the visit
・Validity of the budget
・Future prospects of the research/business
・Communication skills
・The logic of the research plan; its scientific and social significance
・Consistency between the feasibility of the research plan and content of the visit (such as the visiting institutions length of the visit) 
・Efficiency of the budget
・Expected future development of applicant’s research after the visit
・Preparation, communication skills
・Past achievements
Participants' obligations after the dispatch ・Report submission
・Cooperation to project events
*Participants are asked to give talks or participate in panel discussions in this program’s meetings.
・Report submission
・Research cooperation obligation
*Participants are expected to organize this program’s meetings and give talks on your research results.