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[CLOSED] Recruitment of Participants in ArCS II Overseas Fellowship Program for FY2020

One of the aims of the ArCS II Project is to train early careers who actively participate in international discussions on various problems concerning the Arctic and promote international partnerships through them. This program supports graduate students and early career researchers based in universities/research institutes of Japan and early career practitioners who belong to industrial/governmental sectors to participate in international conferences, give presentations and collect information, visit and stay at industrial / academic / governmental institutes and carry out research activities, conduct field work, etc. Through this dispatch, we expect further developments of early careers’ future research/business and international research network.

Due to the global spread of COVID-19 this fiscal year, immigration has been strictly restricted and controlled around the world. In several countries, however, immigration conditions were eased on July 1st for travelers from Japan for business purposes. Thus, we now start this short-term dispatch program.

Moreover, we will support those who attend international conferences and courses held online or in Japan, considering the fact that many international conferences are held online this year. Although it depends on the COVID-19 situation, we are planning mid- and long-term dispatch programs (1-6 months) in addition to this shot-term one starting from next fiscal year.

Period of Application

First recruiting round

Application period:from Monday, August 5th to Monday, August 31st (3 pm), 2020
Starting period of the visits:from late-September 2020 to mid-March 2021

*The dispatch will be cancelled in case it becomes impossible to travel due to COVID-19 even after the applicants are selected for the program. Please check by yourself the website of theMinistry of Foreign Affairs of Japan for the latest COVID-19 information on your destination’s immigration restriction and activity limitation after entering the country from Japan.
Also, please check this program’s application guidelines for COVID-19 related information on visiting countries, costs covered, and measures in case of cancellation.
*We are planning the second recruiting round this fiscal year. Please note that it may be cancelled according to the COVID-19 situation.

Target Fields, Projects and Period of Visits

(1)Target fields

All fields related to the Arctic

(2)Examples of eligible projects

  • To participate in international conferences/training courses, collect information, build a network of people, and acquire knowledge and skills. We also support participation in online international conferences and training courses.
    *In FY2020, we support those held in Japan if they are international events.
  • To visit industrial/academic/governmental institutes related to the Arctic research, have discussions and exchange information.
  • To conduct field work

(3)Period of visits

In principle, within one month from the departure date from Japan. You are required to depart by mid-March.

Number of Candidates

Approximately 10 for the first round of dispatch

Assessment and Decision

The working group formed for ArCS II Priority Subject 1: “Capacity Building and Research Promotion” will assess the applications and decide on the successful candidates. The results will be sent by e-mail to the e-mail address in the application form approximately one month after the end of the application period.

Contact Information

c/o the person in charge of the ArCS II Overseas Fellowship Program
Arctic Research Center, Hokkaido University
2F North Campus Integrated Research Center (the Frontier Research Center for Advanced Material and Life Science)
Nishi 11-chome, Kita 21-jo, Kita-ku, Sapporo, Hokkaido 〒001-0021
E-Mail:

Summary of Short-Term program and Middle- and Long-Term program

  Short-Term Program for FY2020 Middle- and Long-Term Programs (to be planned for FY2021 and beyond)
Period of visits Within 1 month 1 – 6 months
Target projects 1.To collect information and build a network of people to acquire knowledge and technology after attending international conferences and training courses* concerning the Arctic held overseas.
*Participation to online international conferences and courses will also be supported.
2.To visit industrial/academic/governmental institutes for research activities, discussions and exchanging ideas.
3.To conduct field work and/or analyze data.
1.To collect information and build a network of people to acquire knowledge and technology after attending international conferences and training courses* concerning the Arctic held overseas..
*You are required to give your own presentation when you participate in international conferences.
2.To visit universities and/or research institutes for research activities, discussions and exchanging ideas.
3.To conduct field work and/or analyze data.
*A project that consists of just participating in conferences/courses will not be supported.
Eligible candidates Status (any one of the following)
1.Graduate students
2.Researchers who have obtained Master’s/Doctoral degree within 10 years as of April 1, 2020
3.Practitioners based in Japanese companies or governmental agencies (including self-employed individuals such as freelance journalists) under 40 years old at the time of application
Status (any one of the following)
1.Graduate students
2.Researchers who have obtained Master’s/Doctoral degree within 10 years as of April 1, 2021
Application forms ・Application form
・An itinerary and budget plan
・Documents describing your project, such as a written consent of the host researcher, an observational plan, an abstract of your presentation, and outlines of conferences/courses
*The followings are only for applicable persons:
・A degree certificate or a certificate of student status from graduate school
・A certificate of employment (open format)
・A copy of the document showing the status of residence (resident card, alien registration card, etc.)
*Only for those who have foreign nationality
・Application form
・An itinerary and budget plan
・Materials showing an overview of conferences/courses and an abstract of your presentation
・A written consent of the host researcher
・A summary of the academic profile and achievements of the host researcher (open format)
・A roadmap of your research plan
*The followings are only for applicable persons:
・A degree certificate or a certificate of student status at graduate school
・A certificate of employment (open format)
・A copy of the document showing the status of residence (resident card, alien registration card, etc.)
*Only for those who have foreign nationality
Evaluation criteria ・Suitability with the purpose of the ArCS II program
・Specific aim and research plan
・Preparation for the visit
・Validity of the budget
・Future prospects of the research/business
・Communication skills
・The logic of the research plan; its scientific and social significance
・Consistency between the feasibility of the research plan and content of the visit (such as the visiting institutions length of the visit)
・Validity of the budget
・Expected future development of applicant’s research after the visit
・Preparation, communication skills
・Past achievements
Participants’ obligations after the dispatch ・Report submission
・Cooperation to project events
*Participants are asked to give talks or participate in panel discussions in this program’s meetings.
・Report submission
・Research cooperation
*Participants are expected to organize this program’s meetings and give talks on your research results.