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  4. [Application period extended] Third call for applications for the ArCS II Overseas Fellowship Program for 2021

[Application period extended] Third call for applications for the ArCS II Overseas Fellowship Program for 2021

*Application period is extended to 2 December 2021, 3 p.m.(JST).

In accordance with the objectives of the Arctic Challenge for Sustainability II (ArCS II) project we implement programs for the support of early career professionals. The ArCS II project provides funding to graduate students, early career researchers belonging to Japanese universities and other research institutions, as well as young practitioners from public and private institutions, to support their participation in international conferences for making presentations and collecting information, as well as their stay at overseas universities and research institutions for conducting research and expanding contacts along with fieldwork trips. We expect that these programs will stimulate further research and other activities by early career professionals and will help them expand their personal networks at the international level.

In FY2020, due to the global expansion of COVID-19 pandemic only short-term travel programs were implemented. In addition, since many international conferences were conducted online, we also supported participation in international conferences held online and in Japan, as well as taking online courses. Although it is expected that the COVID-19 pandemic will continue to affect academic collaboration this year, in addition to short-term travel programs we have started accepting applications for mid-to-long-term travel programs (1 to 6 months). We will also continue supporting participation in international conferences held online or in Japan.

International conferences to be held in FY2021 (including online conferences)

*As of September 2021. Please check the latest information on the relevant websites.

Application period and travel start date

3rd call
  Application period: 11 October 2021 – 2 December 2021, 3 p.m.(JST)
  Travel start date: December 2021– March 2022

* Note that if after the selection following the 3rd call for applications restrictions related to COVID-19 prevent the successful candidates from traveling, their programs will be terminated. For the latest COVID-19 information on your destination’s immigration and movement restrictions after entering the country from Japan please visit the Ministry of Foreign Affairs of Japan website, the web page on overseas travel safety:
https://www.anzen.mofa.go.jp/covid19/pdfhistory_world.html

Research fields, project types, travel period

(1) Research fields

All fields related to the Arctic region.

(2) Project types

Short-term programs

  1. Visiting overseas academic, public or private organizations etc. related to the Arctic for discussions, information exchange
  2. Participation in international conferences, taking courses for collecting information, building contact networks, acquiring new knowledge and skills etc.

* In FY2021, participation fees for international online conferences and other events are also covered.
* Generally, researchers applying for funding to participate in an international conference are expected to give a presentation at the conference in question.

Mid- and long-term travel programs

  1. Visiting overseas academic, public or private organizations related to the Arctic for conducting research, fieldwork etc.
  2. Participation in international conferences, taking courses for collecting information, building contact networks, acquiring new knowledge and skills etc.

* 2) may be added as an option to 1) (applications for 2) only are not accepted).
* In FY2021, participation fees for international online conferences and other events are also covered.
* Generally, researchers applying for funding to participate in an international conference are expected to give a presentation at the conference in question.

(3) Program period

Short-term program: generally, up to 1 month.
Mid-to-long-term travel program: from 1 month up to 6 months.

Number of fellowships to be awarded

Several positions are available for this program (the 3rd call).

Selection criteria and notification of the results

The ArCS II Priority Subject 1 working group “Capacity Building and Research Promotion” assesses the applications and makes the selection. The applicants will receive notification of the results approximately one month after the end of the application period by e-mail (sent to the e-mail address specified in the application form).

Contacts

ArCS II Overseas Fellowship Program Secretariat
Arctic Research Center,Hokkaido University, Northern Campus Area Research Bldg. No. 2 (Frontier Research Center for Advanced Material and Life Science) 2F
001-0021, Japan, Hokkaido, Sapporo City, Kita Ward, Nishi 11 chome, Kita 21 jo E-Mail:

Comparison of the short- and mid-to-long-term programs

  2021 Short-term program 2021 Mid-to-long-term program
Program period Generally, up to 1 month. Generally, from 1 month up to 6 months.
Project types (1) Participation in a conference / course for collecting information and networking
* Participation fees for international online conferences and courses, along with international conferences to be held in Japan are also covered.
* Researchers applying for funding to participate in an international conference are expected to give a presentation at the conference in question.
* Mid- and long-term travel programs: (1) may be added as an option to (2) or (3) (applications for (1) only are not accepted).
(2) Joint research and collaboration with partners from the host academic, public or private organization(s)
(3) Field studies, data analysis etc.
Eligibility (1) Graduate students *1 (2) Researchers with master’s / PhD degrees obtained less than 10 years ago (from the date of 1 April 2021) *2 (3) Practitioners who belongs to public and private organizations etc. (including self-employed individuals) who are under the age of 40 at the time of application *1 Undergraduate and research students may also apply if they expect to become graduate students by the start of the program. *2 The 10-year term excludes maternity / parental leave taken after obtaining the degree.
Required documents • Application form
• Travel schedule and budget plan
• Degree certificate or enrollment certificate
• Certificate of employment (if applicable)
• Residence card or other certificate of the residence status (for foreign nationals only)
• Documents related to the project (such as the host’s letter of acceptance, observation plan, conference / course outline, presentation abstract (a draft is also acceptable) etc.)
• Information on the destination travel restrictions for travelers from Japan
• Application form
• Budget plan
• Degree certificate or enrollment certificate
• Certificate of employment (if applicable)
• Residence card or other certificate of the residence status (for foreign nationals only)
• Conference / course outline, presentation abstract (a draft is also acceptable)
• Letter of acceptance from the host
• Host researcher’s academic profile and achievements summary
• Research roadmap
• Information on the destination travel restrictions for travelers from Japan
Selection criteria • Is the application consistent with the purpose of the program?
• Does the application provide a detailed description of the research objectives and plan?
• Is the applicant well prepared to carry out the project described in the application?
• Is the budget consistent with the research objectives and plan?
• Is the applicant’s project, if supported by this program, likely to further their career in the Arctic-related field?
• Does the applicant have sufficient language and communication skills?
• Relevance of the project, its scientific and social significance
• Feasibility of the project and its consistency with the purpose of the program
• Is the budget consistent with the research objectives and plan?
• Is the applicant’s project, if supported by this program, likely to further their career in the Arctic-related field?
• Does the applicant have sufficient planning, language and communication skills?
• Past achievements
Participant’s obligations after the program • Submit a report
• Depending on the plan for the presentation of the results session, submit the presentation materials or take part in a panel discussion etc.
• Submit a report
• Plan and carry out presentation of the results