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Recruitment of Participants in ArCS II Overseas Fellowship Program for 2021

One of the aims of the ArCS II Project is to train early careers who actively participate in international discussions on various problems concerning the Arctic and promote international partnerships through them. This program supports graduate students and early career researchers based in universities/research institutes of Japan and early career practitioners who belong to industrial/governmental sectors to participate in international conferences, give presentations and collect information, visit and stay at industrial/academic/governmental institutes and carry out research activities, conduct field work, etc. Through this dispatch, we expect further developments of early careers’ future research/business and international research network.

Due to the global spread of COVID-19, we conducted only short-term dispatch programs in FY2020 and also supported those who attended international conferences and courses held online or in Japan, considering the fact that many international conferences were held online. In FY2021, we start middle- and long-term dispatch program (one to six months) in addition to the short-term one and continuously support those who attend international conferences online or in Japan.

Examples of international conferences to be held in FY2021 (including online ones)

as of February 2021. Please check the latest information by yourself.

  • EGU General Assembly (Germany) April 19 to 30, 2021, online
  • Arctic Circle Japan Forum (Tokyo) May 7 to 10, 2021
  • The 26th International Conference on Port and Ocean Engineering Under Arctic Conditions (Russia) July 14 to 18, 2021, online or hybrid format
  • The 10th International Congress of Arctic Social Sciences (Russia) July 15 to 19, 2021
  • ISOPE 2021-The 31st International Ocean and Polar Engineering Conference(Greece) July 20 to 25, online
  • International Symposium on Interactions of Ice Sheets and Glaciers with the Ocean(U.S.A.) July 27 to June 2, 2021
  • AGU Fall Meeting 2021 (U.S.A.) December 13 to 17, 2021

Period of Application

First recruiting round

Application period:from Monday, February 1st to Friday, February 26th (3 pm), 2021
Starting period of the visits:from late-April 2021 to late-March 2022/p>

*We are planning the second recruiting round in summer.

*The dispatch will be cancelled in case it becomes impossible to travel due to COVID-19 even after the applicants are selected for the program.、 Ministry of Foreign Affairs of Japan for tthe latest COVID-19 related information on your destination’s immigration restriction and activity limitation after entering the country from Japan.
Also, please check this program’s application guidelines for COVID-19 related information on visiting countries, costs covered, and measures in case of cancellation.

Target Fields, Projects and Period of Visits

(1)Target fields

All fields related to the Arctic

(2)Examples of eligible projects

  • To participate in international conferences/training courses, collect information, build a network of people, and acquire knowledge and skills. We also support participation in online international conferences and training courses. *In FY2021, we support online events and those held in Japan if they are international ones.
  • To visit industrial/academic/governmental institutes related to the Arctic research, have discussions and exchange information.
  • To conduct field work.

  • To participate in international conferences/training courses on Arctic topics in combination with other projects such as visiting industrial/academic/governmental institutes related to the Arctic research for discussions and exchanging ideas. *In FY2021, we support online events and those held in Japan if they are international ones.
  • To conduct field work in the Arctic and/or visit co-researchers at their laboratories or industrial/academic/governmental institutes to analyze data and have discussions

(3) Period of visits

In principle, within one monthM\ In principle, one to six months

Number of Candidates

Several candidates for the first round of dispatch

Assessment and Decision

The working group formed for ArCS II Priority Subject 1: “Capacity Building and Research Promotion” will assess the applications and decide on the successful candidates. The results will be sent by e-mail to the e-mail address in the application form approximately one month after the end of the application period.

Contact Information

c/o the person in charge of the ArCS II Overseas Fellowship Program
Arctic Research Center, Hokkaido University
2F North Campus Integrated Research Center (the Frontier Research
Center for Advanced Material and Life Science) Nishi 11-chome, Kita 21-jo, Kita-ku, Sapporo, Hokkaido
〒001-0021
E-Mail:

Summary of Short-Term program and Middle- and Long-Term program

  Short-Term Program for FY2021 Middle- and Long-Term Program for FY2021
Period of visits Within one month One to six months
Target projects ①To collect information and build a network of people to acquire knowledge and technology after attending international conferences and training courses* concerning the Arctic held overseas.
*Participation in online international conferences and courses will also be supported.
*Researchers in the short-term program are required to give a presentation when participating in international conferences.
*A project that consists of just participating in conferences/courses will not be supported in the middle-and long-term program.
②To visit industrial/academic/governmental institutes for research activities, discussions and exchanging ideas.
③To conduct field work and/or analyze dat
Eligible candidates Status (any one of the following)
①Graduate students*1
②Researchers who have obtained Master’s/Doctoral degree within 10 years as of April 1, 2021*2
③Practitioners based in Japanese companies or governmental agencies (including self-employed individuals such as freelance journalists) under 40 years old at the time of application
*1 Undergraduate/research students are eligible if they are expected to enter graduate school by the time when the dispatch starts
*2 Within 10 years excluding the periods of maternity/childcare leave
Application forms ・Application form
・An itinerary and budget plan
・A degree certificate or a certificate of student status from graduate school
・A certificate of employment (open format)*Only for applicable persons ・A copy of the document showing the status of residence (resident card, alien registration card, etc.)
*Only for those who have foreign nationality
・Documents describing your
project, such as a written consent of the host researcher, an observational plan, an abstract of your presentation, and outlines of conferences/courses
・Materials showing information on your destination’s immigration restriction and activity limitation for travelers from Japan
・Application form
・Budget plan
・A degree certificate or a certificate of student status at graduate school
・A certificate of employment (open format) *Only for applicable persons
・A copy of the document showing the status of residence (resident card, alien registration card, etc.)
*Only for those who have foreign nationality
・Materials showing an overview of conferences/courses and an abstract (or draft) of your presentation
・A written consent of the host researcher
・A summary of the academic profile and achievements of the host researcher (open format)
・A roadmap of your research plan
・Materials showing information on your destination’s immigration restriction and activity limitation for travelers from Japan
Evaluation criteria ・Suitability with the purpose of the ArCS II program
・Specific aim and research plan
・Preparation for the visit
・Validity of the budget
・Future prospects of the research/business
・Communication skills
・The logic of the research plan; its scientific and social significance
・Consistency between the feasibility of the research plan and content of the visit (such as the visiting institutions length of the visit)
・Validity of the budget
・Expected future development of applicant’s research/business after the visit
・Preparation, communication skills
・Past achievements
Participants’ obligations after the dispatch ・Report submission
・Cooperation to project events
*Participants are asked to give talks or participate in panel discussions in this program’s meetings.
・Report submission
・Research cooperation obligation
*Participants are expected to organize this program’s meetings and give talks on your research results.